Rules of Procedure

1. The purpose of the Committee is to provide an effective forum for the discussion of all matters concerning the development or operation of the airport which have an impact on its users and on the people living and working in areas affected by this. Consultation should be seen as a positive and interactive process aiming to allow the efficient operation of an airport while moderating its impact on the local community. It should be seen as a means of keeping all interested parties adequately informed of matters affecting them, of providing an opportunity to reconcile any differences that may arise, and for resolving difficulties through agreed voluntary action.

If the Managing Director of BAA Heathrow is unable to accept a recommendation of the Committee, and if, after discussion, the Committee so desire, the Managing Director undertakes to bring the recommendation to the Board of BAA Heathrow.

2. Meetings are held approximately six times a year. There are no meetings in August.

3. The official representative of a member organisation, or the named deputy would normally be expected to attend and participate in meetings. If this is not possible then another representative of that organisation may attend upon occasion. The Secretariat must be advised of such changes prior to the meeting. (Deputies or substitutes are subject to Rule 5 below.)

4. Independent members co-opted from the Passenger Services Sub-Committee may participate and vote at meetings.

5. If a deputy wishes to attend, as well as a representative, he or she may not speak nor vote at the meeting.

6. If a representative is unable to attend a meeting, their deputy should attend. If this is not possible the Secretary should be notified of apologies in advance of the meeting.

7. An attendance record is kept. Where any representative (or deputy) fails to attend at least three meetings in any given calendar year a letter will be sent to the member’s organisation pointing out the non-attendance record and asking if they wish to appoint a new Member. If the new Member then fails to attend a further three meetings during the year, that organisation will be deemed to have relinquished their membership of the Committee. (See HACC Minute 2506 of 13 September 2000)

8. Business should be conducted through the Chairman whose rulings on all procedural matters shall be final and shall not be open to discussion.

9. While there is provision for ‘Any Other Business’ on the agenda, this should be normally limited to minor matters and the Chairman notified of any issues before the meeting.

10. Any major matter which members wish to raise, except in cases of urgency, should be notified in writing to the Secretary at least 17 days before the meeting for inclusion on the agenda. Supporting paperwork should be supplied for circulation with the agenda.

11. The agenda, drafted by the Secretariat, will be submitted to the Consultative Committee Chairman for approval. The Managing Director and Director of Public Affairs, BAA Heathrow, will be consulted for the addition of any management items before circulation to members approximately fourteen days before the meeting.

12. The Managing Director of BAA Heathrow, or his nominee(s), attends meetings to present a management report and, together with senior management representatives, to answer members’ queries, which should be addressed to the Consultative Committee Chairman.

12 March 2001

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Last modified: Tuesday July 22, 2008 by Evoke